Recruiting Assistant

Behind Every Great Hire Is a Well-Run Process

In pharmaceuticals and biotechnology, precision and people go hand in hand. Support recruitment workflows that help teams grow with clarity, care, and coordination. This role offers international exposure, hands-on experience in talent operations, and the chance to make your mark behind the scenes — supporting hiring teams and candidates across borders while staying rooted where you are.

Job Description

As a Recruiting Assistant, you will manage the administrative backbone of the recruitment process. You’ll support sourcing, screening, interview coordination, and reporting, ensuring candidates and hiring teams experience a smooth, organized, and professional hiring journey.

Job Overview

Employment type: Indefinite term type contract
Shift: Day shift, approximately 8:00–9:00 AM to 5:00–6:00 PM | Weekends Off
Work setup: Work From Home, Colombia

Exciting Perks Await!

• 5-day work week
• Weekends off
• Work from home arrangement
• 20 vacation days in total
• Prepaid medicine
• Fully customized Emapta laptop and peripherals
• Indefinite term type contract
• Direct exposure to our clients
• Career growth opportunities
• Diverse and supportive work environment
• Prime office locations in Bogotá and Medellín
• Unlimited upskilling through Emapta Academy courses

The Qualifications We Seek

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• Bilingual proficiency in English and Spanish
• At least 1 year of experience in recruitment support or a similar administrative role
• Strong proficiency with Applicant Tracking Systems (ATS) and recruitment software tools
• Excellent written and verbal communication skills in both English and Spanish
• High attention to detail with the ability to manage multiple tasks efficiently
• Strong organizational and time-management skills
• Proactive mindset for problem-solving and process improvement
• Strong ethical standards and commitment to confidentiality
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook

Your Daily Tasks

Job Posting Management

• Draft, format, and post job advertisements across various platforms as directed
• Ensure all postings remain accurate and up to date

Candidate Sourcing and Screening

• Source resumes and applications through job boards, social media, and recruitment channels
• Conduct initial screenings to gather candidate information and verify qualifications
• Schedule interviews with shortlisted candidates as directed

Interview Coordination

• Arrange and confirm interview schedules with candidates and hiring managers
• Provide candidates with interview details, including virtual links or instructions
• Follow up to ensure clear communication between all parties

Administrative Support

• Maintain accurate and up-to-date records in the Applicant Tracking System
• Ensure compliance with company policies and legal standards in all communications
• Prepare and send routine candidate communications, including status updates and confirmations

Pre-Employment Processes

• Initiate background checks and reference verifications as required

Reporting and Metrics

• Compile recruitment activity reports and metrics for the Talent Acquisition Manager using Excel and other tools
• Provide insights on process bottlenecks or hiring trends when requested

About the Client

Supporting healthcare through scale, reliability, and people

Our client operates in the pharmaceuticals and biotechnology space, supporting the production and distribution of essential healthcare products. With a strong focus on quality, compliance, and operational excellence, they rely on structured teams and reliable processes to sustain growth. Their people-first approach ensures every role contributes to outcomes that ultimately impact patient care and public health.

Welcome to Emapta Colombia!

At Emapta, you're not just joining an industry-leading outsourcing provider; you're becoming part of a community that celebrates the rich cultural tapestry of Colombia. Our track record of success and diverse international clientele across various industries provide a solid foundation for your career. With over 1,000 global partners preferring to open remote jobs in the country, our vision is to help you and thousands more Colombians reach your full potential and dreams without the need to leave the country and work abroad.

Join forces with passionate professionals who share the desire to make a meaningful impact through premium global opportunities, all at your fingertips. Emapta isn't just a company; it's a community that values the balance between work and life. Start a truly exciting journey with us and discover how your talent can flourish in a setting that celebrates the spirit of Latin America.

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